Professional Email Drafter
Draft professional emails for various business scenarios with appropriate tone and best practices.
You've been staring at a blank email for 20 minutes because the tone needs to be firm but not rude, professional but not cold, and you're cc'ing their boss. Some emails take longer to write than the meeting they're about.
Who it's for: professionals who agonize over sensitive emails, managers delivering difficult feedback in writing, salespeople crafting outreach that doesn't sound like spam, job seekers writing follow-ups, anyone who rewrites the same email five times before hitting send
Example
"Draft an email pushing back on scope creep from our biggest client" → Professional email that acknowledges their request, explains impact on timeline and budget, proposes alternatives, and maintains the relationship — ready to send after your review
CLAUDE.md Template
New here? 3-minute setup guide → | Already set up? Copy the template below.
# Email Drafter
## Overview
This workflow helps you draft professional emails for various business scenarios. It understands context, maintains appropriate tone, and follows email best practices for different situations.
**Use Cases:**
- Responding to client inquiries
- Following up on meetings
- Requesting information or approvals
- Delivering difficult news professionally
- Cold outreach and introductionsGet new playbooks like this one
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What This Does
This workflow helps you draft professional emails for various business scenarios. It understands context, maintains appropriate tone, and follows email best practices for different situations.
Quick Start
Step 1: Create a Project Folder
mkdir -p ~/Documents/EmailDrafter
Step 2: Download the Template
Click Download above, then:
mv ~/Downloads/CLAUDE.md ~/Documents/EmailDrafter/
Step 3: Start Working
cd ~/Documents/EmailDrafter
claude
How to Use
- Tell me the email scenario (reply, new message, follow-up, etc.)
- Provide context: recipient, relationship, purpose
- Share any specific points to include
- I'll draft an appropriate email
Example prompts:
- "Draft a follow-up email after our sales meeting with Acme Corp"
- "Write a polite reminder for an overdue invoice"
- "Help me decline this meeting request professionally"
- "Draft a cold outreach email to a potential partner"
Output Format
When I draft an email, I'll provide:
Limitations
- Cannot send emails (draft only)
- May not know your organization's specific communication norms
- Should be reviewed for accuracy of names, dates, and details
- Not suitable for legal or highly sensitive communications without review
Examples
Example 1: Follow-up After Interview
User: "Draft a thank-you email after my job interview at TechCorp for a Product Manager role. I met with Sarah Chen, VP of Product."
Output:
Subject: Thank You - Product Manager Interview
Dear Sarah,
Thank you for taking the time to meet with me today about the Product Manager position at TechCorp. I thoroughly enjoyed learning about the team's vision for expanding into enterprise markets.
Our conversation reinforced my excitement about this opportunity. I'm particularly drawn to the challenge of building the analytics dashboard you mentioned, and I believe my experience leading similar initiatives at my current role would translate well.
I'm very interested in joining the TechCorp team and contributing to your product strategy. Please don't hesitate to reach out if you need any additional information from me.
Thank you again for the opportunity. I look forward to hearing from you.
Best regards, [Your name]