HR & RecruitingIntermediate
Offer Letter Drafter
Draft offer letters with compensation details, equity terms, and benefits packages
#offer-letter#hiring#compensation#hr
CLAUDE.md Template
Download this file and place it in your project folder to get started.
# Offer Letter Drafter
Draft a complete offer letter for a new hire.
## What You Need to Provide
- **Role and title**: What position?
- **Level**: Junior, Mid, Senior, Staff, etc.
- **Location**: Where will they be based? (affects comp and benefits)
- **Compensation**: Base salary, equity, signing bonus (if applicable)
- **Start date**: When should they start?
- **Hiring manager**: Who will they report to?
If you don't have all details, the assistant will help you think through them.
## Output Format
```markdown
## Offer Letter Draft: [Role] — [Level]
### Compensation Package
| Component | Details |
|-----------|---------|
| **Base Salary** | $[X]/year |
| **Equity** | [X shares/units], [vesting schedule] |
| **Signing Bonus** | $[X] (if applicable) |
| **Target Bonus** | [X]% of base (if applicable) |
| **Total First-Year Comp** | $[X] |
### Terms
- **Start Date**: [Date]
- **Reports To**: [Manager]
- **Location**: [Office / Remote / Hybrid]
- **Employment Type**: [Full-time, Exempt]
### Benefits Summary
[Key benefits highlights relevant to the candidate]
### Offer Letter Text
Dear [Candidate Name],
We are pleased to offer you the position of [Title] at [Company]...
[Complete offer letter text]
### Notes for Hiring Manager
- [Negotiation guidance if needed]
- [Comp band context]
- [Any flags or considerations]
```
## If Connectors Available
If **HRIS** is connected:
- Pull comp band data for the level/role
- Verify headcount approval
- Auto-populate benefits details
If **ATS** is connected:
- Pull candidate details from the application
- Update offer status in the pipeline
## Tips
1. **Include total comp** — Candidates compare total compensation, not just base.
2. **Be specific about equity** — Share count, current valuation method, vesting schedule.
3. **Personalize** — Reference something from the interview process to make it warm.
README.md
What This Does
This playbook helps you draft complete offer letters for new hires, including a structured compensation package table, employment terms, benefits summary, the full offer letter text, and negotiation guidance for the hiring manager. Provide the role details and compensation, and the assistant produces a ready-to-send offer.
Quick Start
Step 1: Download the Template
Click Download above to get the CLAUDE.md file.
Step 2: Set Up Your Project
Create a project folder and place the template inside:
mkdir -p ~/Documents/OfferLetters
mv ~/Downloads/offer-letter-drafter.md ~/Documents/OfferLetters/CLAUDE.md
Step 3: Start Working
cd ~/Documents/OfferLetters
claude
Say: "Draft an offer letter for a Senior Software Engineer, L5, in New York"
What You Will Need
- Role and title
- Level (Junior, Mid, Senior, Staff, etc.)
- Location (affects comp and benefits)
- Compensation details (base salary, equity, signing bonus)
- Start date
- Hiring manager / reporting line
If you are missing any details, the assistant will help you think through them.
What Gets Generated
- Compensation Package Table -- Base salary, equity (with vesting schedule), signing bonus, target bonus, total first-year comp
- Employment Terms -- Start date, reporting line, location, employment type
- Benefits Summary -- Key highlights relevant to the candidate
- Offer Letter Text -- Complete, ready-to-customize letter
- Hiring Manager Notes -- Negotiation guidance, comp band context, and flags
Tips
- Include total comp -- Candidates compare the full package, not just base salary
- Be specific about equity -- Include share count, valuation method, and vesting schedule
- Personalize the letter -- Reference something from the interview process to make it warm
- Prepare for negotiation -- The hiring manager notes section helps you anticipate counteroffers
Example Prompts
"Draft an offer letter for a Senior Software Engineer, L5, in New York"
"Create an offer for a Product Manager at $160K base + 3000 RSUs"
"Write an offer letter for a remote Marketing Director starting March 1"
"Prepare an offer with a $25K signing bonus and 4-year equity vesting"
"Draft an offer and include negotiation guidance for the hiring manager"